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Tata Power co-creates a new performance management system with employees
HRK News Bureau | Mumbai | Friday, 22 January 2016

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In the new system, there is no forced fitment of an individual into a particular performance grade. The erstwhile quota system of performance grades, where every department is supposed to have its list of high and low performers, has been abolished.

Tata Power has got a new performance management system. The company has modified the bell curve and minimised the ill effects of force- fitment. Instead, the company has adopted a percentile system of performance management, which allows a step-less distribution of rewards normally associated with the performance management system (PMS).

Chetan Tolia, CHRO, Tata Power, says “We revamped our performance management system touching on all the key points, such as enablement, achievement, unleashing, full potential and outcomes.”

“This system establishes a culture of meritocracy with very high levels of objectivity. Doing away with the ‘Bell Curve Methodology’ was the need of the hour and we believe that the Percentile System of Performance Management is the secret recipe for doing so,” he adds.

The power distribution company launched an internal programme — Srijan — to seek its employees’ opinions on their preference in terms of a performance management system. This internal exercise indicated that the step model of reward distribution, for instance, compartmentalising employees into grades — A, B, C, D, E, and likewise — was a demotivating factor. Employees were also against the force-fitment at the individual department levels.

The new PMS addressed both concerns. It was decided that the percentiles will be drawn at the organisation level, and rewards distribution will be step less.

Chetan Tolia

This means, there is no forced-fitment of an individual into a particular performance grade. The old quota system of performance grades, where every department was supposed to have its list of high and low performers, has been abolished.

In the new system, employees at a particular grade, are ranked relative to peers, at the same level across the organisation, based on the score received.

The outcome is that every individual’s position is unique in the organisation, but at a particular level in the organisational hierarchy, and so will his/her reward.

However, what has remained status quo is the scoring system, which has built in very high levels of objectivity, to ensure a phenomenon called ‘Distributive Justice’. The foundation of this system is its goal setting process, where every goal is required to be linked with the organisation’s overall strategy, in addition to the KRAs being absolutely measurable.

While the steps, such as Half Yearly Review, are arterial to this system, the scoring done by the reporting manager considers only the ‘actuals’ delivered by an employee and then compares it with the set targets.

The system intelligence, developed by the company, automatically calculates the final scores of an individual on the basis of the ‘actuals’ delivered and the individual weightages assigned to each KRA. Next, the data tabulates the scores of employees across functions, departments and divisions, at a particular organisational hierarchy. These are ranked, and if need be, suitably moderated.

This gives rise to an organisation-wide merit order ranking, at a particular level, and it is then converted into percentiles. These percentiles are then used to arrive at the associated rewards.

“The success of a programme is based on the fact that PMS is entwined with the organisation’s vision and mission, thereby driving the desired performance culture,” says Tolia.

This system has been implemented for roughly 8,000 employees across multiple entities of the Tata Power Group. The uniqueness of every Group company has also been preserved by building in company-specific flexibilities.

This has ensured a common framework of performance management across the group, thereby aligning the performance of every individual to the overall strategy of the organisation, as its basic construct. PMS being the ‘spine’ of all HR systems and processes, has thus been brought under a common framework.

What’s interesting is that the internal activity, ‘Srijan’, received 2000 suggestions from its employees. With the aim to reach out to all employees of the organisation, five channels were used.

The first one was ‘Focused Groups’ where every employee of the organisation was made part of a batch of 20 members. Besides, a web-based online portal was designed to garner inputs from certain employees who are on shift duty.

A dedicated helpline and e-mail address were created to clarify any queries and to take note of inputs. Finally, individuals were designated as leads to conduct sessions across locations.

The objective behind seeking employees’ participation was to strengthen the ‘People Perspective’ of the organisation in its 100th year of operations.

The company has also delinked the performance management system from the potential management system (PoMS). The difference between the two is that while the former follows an April–March cycle, the latter follows a December–January cycle. Besides, PMS is a backward looking exercise whereas PoMS is a forward one.

 

© 2016 HR Katha
Last modified on Friday, 22 January 2016

8 comments

  • Comment Link Harry Thursday, 28 April 2016 posted by Harry

    "Old wine in new bottle" .Unless something is very objective & transparent like in Mahindra & Mahindra appraisal process, this is mere eye wash.

  • Comment Link Mohamed Rahat Sunday, 13 March 2016 posted by Mohamed Rahat

    Pessimistic because system is under contrl of human influence.The system wil continue as it was.Discontinuation of Bell curve wil benefit us??????

  • Comment Link Yash Wednesday, 10 February 2016 posted by Yash

    Question 1. In the above mentioned case, discuss and differentiate PA , PMS and Po A . Define how and why they have been delinked from one another .
    Question 2. The PMS designed is not in line with the traditional style. Differentiate and give your views as how does this relates to the contemporary workers.
    Ques3. In reference to the building blocks of PMS , relate how effectively it has been utilized in designing the system in the case ?

  • Comment Link Gaurav Thursday, 28 January 2016 posted by Gaurav

    Really very innovation and people perceptive.

  • Comment Link Anjali Khanna Monday, 25 January 2016 posted by Anjali Khanna

    Wow this is amazing. But how are they measuring the performance of support functions

  • Comment Link Sunder Raman Monday, 25 January 2016 posted by Sunder Raman

    Great Initiative

  • Comment Link Shailendra Minocha Friday, 22 January 2016 posted by Shailendra Minocha

    *Great initiative..congrats!

  • Comment Link Dr Pramod Solanki Friday, 22 January 2016 posted by Dr Pramod Solanki

    Pioneering effort Mr Tolia. Well done !

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